Assistant Director

Job definition

The primary responsibility of the Assistant Director position is to provide support to all team members. The Assistant Director will report directly to the Ministry Director, however, will have duties that help all aspects of the company. The day-to-day supervisory function for this position is conducted in collaboration with the other departments and their needs. This position will work with the Ministry Director to plan, coordinate and execute the ministry responsibilities necessary to support the ongoing business of the company.

Main responsibilities & Primary Duties:

• Performs administrative tasks as requested

• Work constructively and creatively with other team members to help achieve objectives

• Process all incoming inquiries promptly, ensuring that actionable items are handled correctly

• Maintain the ministry archives and database systems

• Organize the office environment in a way that provides a productive and efficient workplace for all

employees

• Maintain & track inventories and supplies

• Submit Receipts and Expense Reports to Ministry Director for inventories and supplies

• Arrange Travel for ministry team

• Assist in planning and coordination ministry events

• Manage accounts/Projects

• Facilitate periodic communications to help raise awareness

• Manage donor information

• Material reproduction

• Help maintain social media and websites

• Help with the creation and implementation of social media content (podcasts, graphics, and video

content)

• Assist with the implementation of the yearly fundraising strategy

• Coordinate promotional & fundraising events

• Website and Calendar updates

• Write letters of inquiry, acknowledgment notes and other correspondence as necessary

• Promote and maintain a high standard of customer service that is client focused

• Ensure that the ethical and professional standards and practice are met

• Help develop written materials to further ministry efforts

• Work with team members to raise awareness of the company

• Assist Ministry Director

QUALIFICATIONS

Spiritual:

• Be a follower of Jesus Christ and demonstrate a growing maturity in faith and character

• Must attend a local church regularly

• Support the vision, mission, and values of the company

• Invest in serving and shepherding those in his or her community

• Maintain the spiritual qualifications of a spiritual leader according to Scripture

• Demonstrate the heart of a servant leader to the body of Christ

Personal attributes:

• Committed Christian, honest, transparent, patient, and humble

• Ability to set, plan, and accomplish goals according to deadlines

• Ability to juggle with a variety of tasks

• Creative thinking and excellent research skills

• Ability to work as part of a team

• High sense of responsibility and accountability

• Self-sufficient and highly organized with flexibility and ability to work within timeframes

Technology:

• Proficient Computer Skills

• Proficient in Microsoft Office – Outlook, Word, Excel, knowledge in PowerPoint, and Publisher a

plus

• Database knowledge a plus

• Adobe Creative Cloud knowledge a plus

• Rodecastor Podcast Recording Studio knowledge a plus

Education & Experience:

 

• 1-3 years in a similar job or field or educational degree that correlates.

• Field of education: In office administration, business, marketing, communications, public relations

or other related fields. Experience can be substituted for education. Typically, two years of

experience or experience in a charitable setting would be required for an applicant without a

degree.

 

Other:

 

• Although the work is performed mostly in the office, there is some physical labor involved in

transporting boxes of materials to fundraising events and packing materials for events. The ability

to lift 25-50 pounds is necessary.

• Excellent communication skills both verbally and written

All-Staff Requirements:

• Attend all Staff Meetings

• Participate in Weekly Bible Study (Usually Thursday mornings around 10:30 a.m.)

• Adherence to all leadership and employee guidelines as outlined in the Employee Handbook

• The company conducts developmental reviews on an annual basis

Weekly Requirements:

• Maintain a 35–40-hour work week in activities related to above job description

 

POSITION: Full-time

 

HOURS/SCHEDULE: 35-40 hours/week – Monday - Friday

Applicants must be able to write correspondence from scratch with little to no input from staff. Applicant must provide sample work and/or skills will be tested during an on-site interview. The work schedule is usually Monday to Friday from 9:00 to 5:00, but some days could start as early as 7:00 am and last late into the evening when charitable events are scheduled. Because charitable events are often held on weekends, some weekend work might be necessary and there could be possible travel to events. Typically, the staff assistant works in close collaboration with the Ministry Director. On any given day, however, he/she could work with anyone from a CEO of a major international corporation to the maître d' at a local hotel. He/she will answer to the Ministry Director for assignments, duties, and any time or leave.